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By: Ralph Stowe
More Time, Less Email, Better Communications
A new product to improve email communication and productivity.
Basic email is fantastic, but now you can have more. Read on and see how managing and tracking your email communication can become much simpler. This product presents a breakthrough solution for both the busy social net-worker and the email-weary executive.
Email is the one of the most common form of communication in use today. In fact it is so convenient we forgive its many irritations.
Enhancing your email experience
This revolutionary tool is designed to solve a few problems you probably didn’t realize you had. In the process, it opens the way to a previously unrecognized method of communication and saves you enormous amounts of time and effort.
Email is a relatively low-cost mode of communication, but the expenditure in time and effort writing, reading, and storing the thousands of messages we bounce around the network systems is dramatic. Now there’s a better way to track all of your different conversation threads, and never re-send copy-emails.
Suppose you need to send an email to a number of recipients, with the general message needing to go to everyone, but with certain individuals requiring specific, or confidential detail that you don’t wish to be generally available to the other recipients. With today’s technology, you would simply send one email, then re-send that email to the others with unique notes on the bottom. This is hardly productive.
Some of your recipients, the most important ones, now have two emails to file, track and confusingly respond to. Email tracking is one of the biggest issues with communication in this electronic age. The search for improperly filed messages wastes thousands of hours every year. Consider for a moment just how often you’re asked to re-send or forward an email to replace messages deleted or filed so deep they can’t be found.
Controlling communications at the source.
How much simpler would it be if email traffic could be controlled by sending a single message and masking or stripping out confidential sections and annotations on a recipient specific basis? One email, multiple recipients, and specific notes to each one.
The day of simplicity has arrived.
With SplitEmail™, recipients see only the sections of the email that you decide they should have. Email traffic is reduced, you spend much less time writing and editing mail and there are fewer messages for others to lose. If you do need to re-send, there is never any danger of mistakenly sending mail with inappropriate content to the wrong person, as the unique text sent to each user is market and designated for that user only. No more worrying about hitting the “Send Key” prematurely. You select the users and relevant text, and the software tool makes certain that the recipient receives the level of content you originally designated. It’s that simple.
The method - How does it work?
SplitEmail™ electroically tags and strips irrelevant or confidential sections of the message from the copy sent to designated recipients.
For example, think of a manager conducting email discussions with a vendor. The exchanges are about pricing, discounts and delivery. The manager wants to keep a colleague in the loop vis-a-vis blind copy’s on the email. In most circumstances the manager would first tell his colleague what the discussion is about, then blind copy (Bcc) him in to every mail. Fair enough, but when the need arises for a comment to accompany the original email Bcc’d to the colleague or, question to be asked, it would typically require a redundant email or a special phone call.
With SplitEmail™, recipient-specific comments can be written into the original mail and screened from the vendor.
The colleague’s attention can be immediately focussed on a particular aspect of the exchange without the need for phone calls or switching between separate emails. The vendor never sees the comments, and you have more time on your hands.
Real Life Scenarios
The list of uses for SplitEmail™ are almost limitless.
- You can send a single email to all your friends, adding specific comment, notes, even whole private sections to just certain close confidants. And you can do this in the certainty that you won’t say the wrong thing to the wrong person. You can even create groups within your contacts and designate which group gets which portions of the mail.
- An exchange between a manager and an employee can be copied to HR complete with necessary confidential comment the employee should not see.
- A senior manager can circulate general team building encouragement by email and include confidential words and acknowledgements to individuals.
- A project manager can reduce the complexity of task communication across the entire implementation team. His overview of the project is much simplified having all the history in a single folder and the team members receive only task detail relevant to them.
These are but four scenarios that occur with just a few moments thought, the possibilities are endless.
Availability.
SplitEmail™ comes in the form of a software add-in tool and will work with many web-mail products such as Gmail, Yahoo and AOL, plus client (locally installed) email products, such as Outlook. Working across all these common systems, and providing the productivity gains outlines above, SplitEmail™ is the email of the future.
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